Inventory & Purchasing

The Inventory/Purchasing module tracks Inventory and generates Purchase Orders. Automatic Purchase Orders can be created based on inventory on-hand, on-order, and minimum and maximum quantities. Inventory on-hand, on-order, last receipt date, last receipt quantity, last sold date, and last sold quantity are all tracked.

Approach

1. The bookkeeper or operator inputs a Purchase Order. This data can be input from scratch or copied from a previous P.O. or receipt. The Purchase Order is then posted updating inventory on order figures.
2. When inventory is received the bookkeeper or operator enters the receipt data. If the receipt is from a Purchase Order the data is obtained from the Purchase Order data. The receipt is then posted which will update the inventory on-hand figures and create an item activity record. If the receipt is from a Purchase Order, inventory on-order figures are decremented and the Purchase Order is updated to reflect the items received.
3. Purchase Orders are closed when all items are received or when undelivered items are not to be received. The closed Purchase Order is again posted, this updates inventory on-order figures for items not received.
4. Inventory adjustments can also be entered and posted.
5. Purchase Orders can be generated automatically based on minimum and maximum on-hand quantities.

Interface to Order Entry:
If the Order Entry Module is present, it will decrement the on-hand totals in the item file and add records to the item activity file as invoices are posted.

Installation:
The user must set up an item file and a vendor file using the appropriate edit routines.

ColumbuSoft - Columbus, Ohio
Toll Free: (800) 692-2150
Phone: +1 (614) 885-7789
Fax: +1 (614) 885-2077
E-mail: mail@columbusoft.com
Compuserve: 70075,252