Features

Pole Display and Credit Card Authorizations in Ca$hier module - With the addition of these features, our Point of Sale module becomes one of the most sophisticated in the industry.

W-2 and Tax Forms Support - We've teamed up with Greatland Corporation of Grand Rapids, Michigan to provide your customers with tax reports and W-2's from AFD's Payroll module. Greatland has written an interface to AFD that allows your customer's payroll data to be imported into their WinFiler product.

In addition, Greatland can provide your customers with preprinted forms for both their tax software and AFD and you'll receive a 20% commission on all form revenue.   See the Miscellaneous page for contact information for Greatland.

OLE Automation Server - Coming soon.  Processing-intensive procedures such as Financial Preparation and posting routines will be off-loaded to the file server, providing client-server performance without the costs of client-server engines and seat licenses.

Charting added to GL, AP, AR, OE, & PS modules!   Much more coming in this area.

Email added!  Send broadcast or individual emails to customers, vendors, and prospects directly from AFD.  Email purchase orders from the Inventory/Purchasing module.  Requires D4 or D5.

Excel worksheet creation - Now your users can create Excel worksheets from any table or group of tables using simple SQL queries.  Resellers can easily provide custom queries and basic queries to distribute with their installation.

New web site for end-users!   Now you have a place to send prospects where they won't get bogged down with technical information and where they will only see our suggested retail prices.  They can also download the 16-bit version of the demo that includes the BDE.  The URL is www.visualaccounting.com.

General

• Cusomer registration utility can prevent users from pirating your software.
• Significant cosmetic improvements to every form in the system.
• New tool buttons and status bars. 
• Your customers can send you email or visit your web site from any module. 
• New toolbar for AFDMain that makes adding your own modules easy as pie. 
• Send individual or broadcast email to customers or vendors.
• Easily create Excel worksheets from any tables using SQL queries.  Save and recall queries.
• Completely revised procedures for allowing user access to all modules and all menu items.
• Easier user permissions maintenance that applies to multiple datasets.
• New pick lists for GL accounts and batches.
• Label component now included.  Makes printing mailing labels a snap.
• New batch and period selection routines. 
• One-up laser shipping/mailing labels from just about anywhere. 
• Archival routine creates zip file of all tables.
• Last and first name fields added for contacts. Walk-in customer file obsoleted.
• "State" field increased to three characters.
• Detailed instructions for using our report engine.
• User-defined alignment options for customer, vendor and item numbers (ID).
• Enhanced item and customer lists so subsets can be printed.
• Solid, full-featured accounting modules (shipping since 9/95)
• Royalty-free distribution of your executables.
• Clean, object-oriented code that's easy to modify and easy to maintain.
• No third-party components required.
• Compilable with all versions of Delphi (via #ifdef's) including 4.0.
• Published list of bugs, fixes, enhancements, and planned new features.
• Top-notch technical support by voice and email, including most weekends.
• Batch or non-batch modes.
• Complete audit trail.
• Eleven modules to choose from.
• Easy to use - almost completely intuitive to accountants and bookkeepers.
• The fastest Windows based accounting system on the market.
• Pick lists for almost everything.
• Laser checks from blank check stock.
• Report engine with print preview.
• Written as multi-user from the ground up.
• Great on-line help.
• Written documentation in MSWord format.
• General procedures available from all modules.
• Pop up calendar that is accessible from any date field.
• Pop up calculator that is accessible from any numeric field.
• System Administrator can easily limit user access to specific modules.

General Ledger

• Increased flexibility when creating GL account numbers. 
• Charts for Income, Expenses, Assets, and Liabilities.
• New chart of accounts listing.
• Modified table layouts to make ad hoc reports and data extraction simpler.
• Major improvements to selection options for all GL reports.
• New batch and period selection routines. 
• New "Difference" label displays variance between debits and credits.
• Utilize up to 13 accounting periods each year.
• Define up to 100 individual cost centers for pinpoint financial reporting.
• Consolidate data for up to 100 different divisions/companies.
• Ability to edit previous year's transactions.
• Print financial reports from the previous year.
• Create, track and edit your company's budgeting.
• Enter and edit general and recurring journal transactions.
• Generate automatic reversing entries.
• Post transactions to multiple G/L accounts.
• Check Reconciliation.
• Sub-Ledger Reports.
• Parent Roll up Account.
• Cash Receipts Journal.

Accounts Receivable

• Charts for Aging 
• New A/R reconcilliation report.
• Enhanced unapplied payment report.
• Auto-apply feature makes entering payments significantly easier.
• New refund option automatically creates transactions in Accounts Payable
• New batch and period selection routines. 
• Open item billing.
• Generate single and recurring transactions.
• Track unapplied payments and past due invoices.
• Process full and partial payment of invoices.
• Generate late charges on past due invoices.
• Maintain multiple tax codes and shipping addresses per customer.

Accounts Payable

• Enhanced Cash Requirements Report.    12/00
• Improved check voiding and new check register.
• View P.O.'s while entering vendor invoices.
• Charts for Aging and Invoices Due.
• New A/P reconcilliation report.
• Improved validation for vendor invoice numbers.
• New batch and period selection routines.
• Added default bank accounts for check printing.
• User-defined check formating.
• Process partial or full payment of invoices.
• Easily apply one-time or recurring expenses.
• Process manual or system generated accounts payable checks.
• Minimize expenses by tracking and taking advantage of vendor discounts.
• View and print vendor accounts showing current payables and payments.
• Support for laser checks from blank check stock.
• Write checks from multiple checking accounts.
• Print an "Instant Check" without an invoice.

Order Entry

• Purchase order creation directly from customer orders.
• New sales tax report.
• New option for purging inactive customers.
• New options for managing back orders and new back order report. 
• Table of sale prices makes it easy to set up promotional prices for a range of dates.
• Charts for Sales and Invoice Detail.
• Added VAT support  (value-added tax).
• Added user-selectable number of copies for invoices, orders, & quotes. 
• Added "Regions" for both salesmen and customers.
• Sales report by month and product type.
• Generate orders, invoices and quotes.
• Enter/Edit customers on the fly.
• Create and fill backorders.
• Easily change customer quotes into orders and orders into invoices.
• Track sales activity per salesman.
• Process recurring customer orders without re-entering data.
• Enter orders from multiple locations.
• Preformatted laser forms for invoices, orders & quotes.
• User can add logo to quotes, orders and invoices for laser forms.
• Generate recurring invoices on a weekly or monthly basis.

Inventory/Purchasing

• New features added to purchase order creation option. 
• New inventory valuation report.
• New option for purging inactive items.
• Send P.O.'s via email instead of printing and mailing. 
• Add comments to each P.O. line item. 
• New auto-PO for all, or individual vendors.
• New sales by vendor report.
• Item history display shows all movements at a glance.
• Multi-level bill of material.
• Build-to-order or build-to-forecast.
• Material requirements report including BOM explosion.
• Production scheduling.
• Control multiple warehouse locations.
• Maintain and sell inventory items as a kit.
• Enter/Edit purchase orders and receipts.
• Update inventory items manually.
• Track sales activity by individual item.
• Multi Level Pricing for each item.
• LIFO, FIFO and Averaging added.
• Revamped Interface.

Payroll

• Enhanced routine for managing recurring payrolls. 
• New employee listing.
• Support for tips and similar forms of income.
• Payroll Summary Report.
• Added Year-To-Date tab to employee edit form.
• Added default bank accounts for check printing.
• User-defined check formatting.
• Enter and edit employee time sheet data.
• Define unlimited voluntary and involuntary tax deductions.
• Tax tables are easily updated without program changes.
• Perform check reconciliation.
• Easily generate your standard payroll without re-entering data.
• Reprint payroll checks even after posting.
• Track payroll costs by job.
• Unlimited number of municipal and state taxes per employee.
• Support for laser checks from blank check stock.
• Print payroll checks from multiple checking accounts.

Fixed Assets

• Enter asset acquisitions, transfers and retirements.
• Choose straight line, accelerated, decelerated or define a method of depreciation.
• View up to date accumulated depreciation of company fixed assets.
• Calculate up to 13 accounting periods for each asset.
• Consolidate fixed assets by tax district.

Job Costing

• Track income and Expenses by job or project.
• Automatically generate Job Costing data when entering invoices in the Accounts
  Payable and Order Entry modules or when processing Payroll.
• Consolidate costing data by job number or cost center.
• Enter job costing data manually.

Contact Manager

• Send emails to customers and prospects. 
• Break down customers and contacts into groups for easy tracking.
• Schedule and view pending actions (calls, meetings, etc.)
• Up to the minute access to customers accounts receivable information.
• Generate invoices for customers from within the Contact Manager.
• Generate preformatted letters for a contact using templates that you create using your word processor.
• View customer sales history.
• Maintain multiple contacts for each customer or prospect.

Point of Sale

• Support for credit card authorization with ICVerify. 
• Support for customer pole displays. 
• New option for purging inactive customers.
• Table of sale prices makes it easy to set up promotional prices for a range of dates.
• Minute-by-Minute graphical display of sales from all registers.
• Changes to customer and contact tables allows easier updating from POS module.
• Reprint old Invoices.
• Supports an unlimited number of registers per store and an unlimited number of stores.
• Can be used with all types of scanners.
• Supports cash drawers and receipt printers.
• Can distinguish between UPC codes and company’s own item number for scanned items.
• Pick lists for items and customers.
• Permits collection of customer information if desired.
• Seamless integration with General Ledger and Accounts Receivable.
• Extremely fast operation. Almost all input can be done from numeric keypad.
• Easy to use and easy to learn. Most cashiers can be trained in less than an hour.
• Permits (and tracks) price overrides by cashiers.
• Simple price check function.
• Allows management to broadcast messages to all, or individual registers.
• Support for both receipt and invoice printers.
• View history of specific customer sales.
• Accept multiple payment types on the same transaction.
• Hold transactions.
• Add comments to transactions.
• Edit or view prior transactions. (edit only before posting)