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Order Entry The Order Entry module handles sales through Quotes, Orders, and Invoicing. The use of Quotes and Orders is optional. Optional Back Orders are generated for partially filled orders. Numerous reports can be generated to track sales. If the General Ledger module is installed, entries are automatically created to record sales. If the Accounts Receivable module is installed, sales on account are automatically recorded. If the Inventory/Purchasing module is installed, inventory on-hand is automatically decremented when sales are made. Users create Quotes, Orders, and Invoices. Any such document may be created from a previously created document. i.e. A new invoice may be based on an existing Quote, Order or previous Invoice. New customers and inventory items can be added on the fly. If, when invoicing, an order is not filled the operator is given the option of automatically creating a Back Order. (Screen Shot of Item Entry) Interface to the General Ledger If the General Ledger module is present, a General Ledger batch will be created each time invoices are posted. This batch contains General Ledger entries to record cash sales. The batch is reviewed and posted to the General Ledger using the General Ledger module. Interface to Accounts Receivable If the Accounts Receivable module is present, an Accounts Receivable batch will be created each time invoices are posted. This batch contains entries to record on-account sales. The batch is reviewed and posted to the General Ledger module and customer accounts using the Accounts Receivable module. Interface to Inventory/Purchasing If the Inventory/Purchasing module is present, an item activity record is created and the inventory on-hand is decremented when invoices are posted. Installation The user must set up an item file using the item edit routines. Customers and items can be added on the fly.
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